Extras
useful bite size information
Newsletter subscription
Checklists
End of Payroll Year Guide
Instructions for Activating the ODBC Connection
Slow MYOB Premier?
Emailing Large Files
Business Cards
Checklists
ANSE Consulting has developed some free user friendly checklists to formalise the standard procedures that need to be adhered to within your business accounts department. The checklists are in Microsoft Word format, and you will need to customise them to suit your businesses needs. We welcome any comments or feedback on how we can improve these checklists.
Weekly Checklist
Monthly Checklist
Quarterly Checklist
End Of Financial Year Checklist
End of Payroll Year Checklist
Setting up Multi-Currency Checklist
Slow MYOB Premier?
Is your MYOB premier network running to slowly?
Here are a few tips to improve performance of MYOB Premier if you do find you are having speed issues.
Are you operating in the current financial year? To find out what year you are operating in go to the Menu Bar -> Setup -> Company Information. If you are working in the current year it should say 2008 in the bottom right hand corner. If it does not you need to investigate. DO NOT roll over your company file without checking with your accountant and referring to your company financial statements. I suggest you also make an appointment for a MYOB Certified Consultant to visit (even if it is not us!) to ensure everything is done efficiently and effectively.
When did you last optimise the company file? An optimisation is like a DEFRAG of your company file. You may need to allow an hour or more for this process to run, and no-one will be able to access the data file while it is optimising. Maybe do it just as you go out for lunch? Take a back-up of your company file; turn your screen saver off during the process, go to the Menu Bar -> File -> Optimise Company File. When the process has finished remember to turn your screen saver back on.
Are you storing unprinted cheques on your system? Go to the Banking Command Centre->CLICK on Print Cheques. Print these cheques to a PDF and then delete them. You may want to change your preferences so they do not accumulate in future. Goto Setup -> Preferences -> Banking TAB -> tick the box Default cheque is already printed.
Here are links to some comprehensive notes you may find useful;
MYOB Support Note
ID 9322 Premier Performance and Networking Guide
ID 9055 Company File Maintenance
ID 9436 Step by Step Guide to Rolling Over your Company File
At ANISE Consulting, we do not get involved with the network side of things. If you would like some assistance we suggest you contact;
MY CONSULTANT PTY LTD
Rod Collins E: rod@myconsultant.com.au
Rod is South East Queenslands, and one of Australias top guru
on MYOB Premier speed issues.
My clients have also recommended the following local business;
NEW AGE SOLUTIONS
Steven Bakker M: 0411 600 444 E: stevenb@nas.com.au
David Carnwell M: 0402 262 222 E: davidc@nas.com.au
Emailing Large Files
If you need to email ANISE Consulting a file over 5MB, we suggest you try the free service at You Send It
Webhosting
ANISE Consulting uses a local business Lithium Solutions for managing our email address, managing our domain names, and hosting our website. We have found them to be professional, with a fast respons time, and very reasonably priced.
Call 1300 LITHIUM or 1300 548448 or Email:service@lithiumsolutions.com
Website Design
ANISE Consulting uses David Forshaw of 4sure Online for our website design and development. David offers a fabulous personalised service and we have frequently received compliments on the crispness and professional website he has designed. Of course David is a local business, and can be contacted at M: 0421 904 834.
End of Payroll Year Guide
mind your own business
30th June 2008 is the end of the FY 0708 Payroll year and I wanted you to have some information to empower you to do your payroll this year.
Here is a simple End of Payroll Year Checklist you can use to assist in working through the businesses end of payroll year activities.
Here are links to two guides on the MYOB web site which I think are quite useful;
MYOB End of Payroll Year Guide
MYOB Payment Summary Tips
My number one tip is to make sure you have complete employee records. If you don’t have tax file numbers, or addresses for employees start chasing for that information now. I would also like to remind you, that within MYOB, you will not be able to process any pays for the period starting 1st July 2008, until you have processed and rolled over the payroll year FY0708.
Tidy up your Employee List
After you have rolled over your payroll year, you can take some time to tidy up your employee list. Make all employees who are no-longer working for the business inactive. Insert the letter Z at the start of the surname for Employees who are no longer working for the business. They will drop to the bottom of the list. As the year goes on, and an employee leaves, but you still need to do their Payment Summary at the end of the year, insert the letter Y. It is possible to delete Employees after a certain length of time. Make sure they are not linked to anything, any categories, recurring entries, etc, and try to delete them, after the payroll year has rolled over.
Finally remember to back-up, back-up, back-up. Take the time to make a back-up copy, and take it off site.
If you would like to book an appointment for us to assist you with your payroll, please email info@aniseconsulting.com and we will be in touch to arrange an appointment.
Business Cards
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